Southeastern regional
mathematical string theory meeting

For all reimbursees:
Please fill out the reimbursement form.

• Please provide your private/home mailing address (Duke will not mail reimbursement checks to institutional addresses) and your email address in case of follow-up questions.
• Please provide your social security number (equivalently, taxpayer identification number)
• Please provide all receipts for your expenses:
  • Airline ticket (need original)
  • Boarding passes (if posible)
  • Hotel (if not directly billed to the university)
  • Any other travel receipts (car rental, gas, taxi, parking)
  • Actual meal receipts: Duke does not pay a domestic per diem rate.
• Fill out Duke's certificate of foreign status
• Fill out a declaration form

• A copy of an invitation letter/email
• A copy of your passport main page
• A copy of the visa page
• A copy of the front and back of I-94 form
• B2, WT status: a filled out declaration form
• F1 visa:
  • a copy of the I-20 form
  • Students: a letter from your home institution's ``Visa Services'' (or equivalent) department stating that you are a current student and are in good standing, ideally requested before the date of the meeting.
• J1 visa: copy of DS-2019 form
• Fill out IRS form 8233 if eligible for tax treaty

Mail all forms, copies, receipts, and address information to
Jennifer Solis
Department of Physics
Duke University
P.O. Box 90305
Durham, NC 27708-0305
Email: jw190 -at- phy -dot- duke -dot- edu

Please mail all this so that it will be received not later than one month after the date of the regional meeting. Receipts etc received after that date might not be reimbursed.

All of the information above can also be found on the physics department's website here.